Thank you resources for managers

How do I buy Australia Post Gift Card by MasterCard?

Australia Post Gift Card by MasterCard are available in-store or online at the Australia Post Gift Card by Mastercard website; load the card with to the value of $50.

Visit our website to find out more about Australia Post Gift Card by MasterCard at https://auspost.com.au/money-insurance/buy-gift-cards/auspost-gift-card

Where does the recognition budget sit?

As of Financial Year 19/20, the budget for recognition is no longer held and managed centrally. Each business unit is accountable and empowered to decide and budget for the amount they spend on employee recognition. The only change we’re encouraging is to purchase an Australia Post product to reward employees with. This purchase aligns to our Credit Card Policy.

If you have further questions about this, speak with your next level leader about what you should have delegation over, as per current practice.

What do I do if I don’t have a BCard?

If you don’t have a BCard speak to your manager about how to make this work in your workplace.

How often do I need to give out a MasterCard to my team?

Going above and beyond is not something that happens every day, in fact if gift cards are given out frequently they have the opposite effect on the team. Some people leaders have suggested they might give our cards once a quarter or a couple of times a year. Other Business Units feel they might give them out every other month. The discretion is at a people leader level.

How do I code and process the gift card in BCard FLEXIPURCHASE?

Using FLEXIPURCHASE code the Australia Post Gift Card by MasterCard purchases for team members as ‘Awards Other’

The GL code that should be used is 3363 AWARDS & OTHER BENEFITS (NON FBT). This GL is already used for all awards issued to employees which are less than $300 in value per employee.

The description should read: Thank you recognition gift card - TEAM MEMBER NAME and employee ID.

How does this impact employees’ Fringe Benefits Tax (FBT)?

Rewards received by you under this program may be subject to Fringe Benefits Tax (“FBT”).

Where the total value of fringe benefits received by you exceeds $2,000 in an FBT year (1 April to 31 March), Australia Post is required to record the grossed-up taxable value of the benefits as a ‘Reportable Fringe Benefits Amount (RFBA)’ on your Income Statement for the corresponding income tax year (ending 30 June) and notify the Australian Tax Office.

This amount does not form part of your taxable income however, the amount is taken into account in assessing you against thresholds that apply when determining liability for tax surcharges and also in assessing eligibility for certain income tested government payments.

Should you require any further assistance in this matter please contact your tax advisor.

Why are we using the Australia Post Gift Card by MasterCard instead of other gift cards?

Investing in our own products rather than purchasing other brands makes good business sense. Additionally, we’re encouraging everyone to use the one product to:

• align to the loyalty our team members have for the Australia Post brand
• ensure a good outcome for our people as it’s simple to use
• provide our people with a card that is widely accepted - MasteCard Gift Card can be used anywhere MasterCard is accepted, both online and instore.
  

Compliance and responsible use

Is the purchase of gift cards monitored?

Yes. Central monitoring of the purchase of gift cards will be conducted periodically to ensure the recognition program is operating effectively.

How do I secure gift cards?

Gift cards are equivalent to cash and must be secured in a locked cabinet, locker, drawer or safe if one is available. Gift cards also have a 16-digit card number which must be kept secure. Please keep cards in original packaging to ensure the card number is kept secure.

We must consider the risk of bribery & corruption when rewarding our staff.

Please refer to the Group Anti-bribery and Corruption policy on Isaac to ensure rewarding of staff complies with the policy.

I normally purchase gift cards in bulk, is this ok?

Bulk purchases of gift cards, over and above the immediate need, is to be avoided to safeguard against over purchasing cards and to reduce the need for ongoing security of cards for extended periods of time.

If you’re purchasing bulk amounts of cards due to the size of your facility, these must be kept secure. Bulk purchased cards will also need to be managed locally, using the template below.

• MasterCard Bulk Order Register